Participating artists create new works based on research they conduct in the region where the exhibition will be presented. To facilitate this process, they draw up a work plan that they share with the art museum. The content and level of detail of the work plan depends on who the information is being shared with, but the goal is to help whoever reads the plan to gain a deeper understanding of the works to be exhibited. The following is an example of how such a plan might be structured.

1. Cover and basic information

The cover includes the title, artist name, version date, and visual elements such as large conceptual illustrations of proposed works.

2. Work concept

This should clearly state the purpose or theme and genre (e.g., installation, performance, paintings, video) of the proposed works. It could also touch on the artist’s past practice, what they aim to experiment with in the proposed works, and how it relates to their previous works. A brief summary of the research already conducted by the artist would also be useful.

Creation process

This should explain the creation process and environment, the roles of people concerned, and the schedule from launch of research to the exhibition.

4. Technical specifications and requirements

This should outline venue and floor space requirements, materials/equipment, installation access, installation methods, and other pertinent details.

5. Reference materials

These could include 3D plans or sketches of the proposed exhibit, photos of past works, and relevant research materials as required.

Organizing and clarifying this sort of information as you prepare your documentation for the work plan will make sharing with relevant parties easier and facilitate preparations for the exhibition. The process of developing and assembling the plan goes much more smoothly if done collaboratively, with the artist joined by curators, technical staff, coordinators, and other people who can contribute in their own areas of expertise.